Document Request regarding the "Missing" $73,650.00

Administrator's Note: Debbie Blais issued a formal document request to the GLA Board and regarding the "missing" $73,650.00. Debbie revised it and then released both  to the Glastonbury Landowners for Positive Change email list. We are copying them here for all other landowners to read and study.
Her request follows:


GLA Board,

Due to the announced postponement yesterday of the 17Aug Finance Committee Meeting for 3 weeks to Weds, 7 Sept, I am revising my Formal Document Request, attached and referenced below, for receipt within 5 business days, as provided by MT State law. I expect to receive the documentation requested no later than Close of Business Monday, August 22nd.

This documentation showing the $73,650 accounting change in the 30 June 2016 GLA Receivables is requested in the absence of any mention of it nor explanation for it in the GLA Treasurer’s report as provided in the August 8th Board Meeting when this change showed up in the 8/3/16 statement during the Aug 8th Board meeting. The Board voted to approve this Treasurer’s report without even being aware of this change themselves, as landowners were muted on the telephone conference during the GLA Treasurer’s report and Board vote to approve it. It only came to light during the Aug 8th Board Meeting when landowners were unmuted during the closing landowner input period when this discrepancy was brought to light by a landowner and asked how the Board could approve such a thing?

There appeared to be no Board concern about this discrepancy and their approval of it, and the GLA President quickly moved on to the next closing landowner comment. The GLA Treasurer himself seemed unaware of this discrepancy and his only comment was to indicate $45,000 of it could be due to delinquent account recalculations. He said he would check into it. That was 5 business days ago. Another 5 business days to investigate this discrepancy and provide the documentation accounting for it to both the GLA Board of Directors and to the landowners seems more than adequate and is double the time allowed by state law.

Debbie Blais SG 39-D



GLA Board of Directors,

There are 2 important items to discuss at the Weds, Aug 17th Finance Committee Meeting, and while they are not on the Agenda, I would request updates to landowners on both of the items listed below. This request is submitted on 8/14/16, 3 business days prior to the 7 pm. 8/17/16 Finance Committee Meeting, which should allow the GLA Board and GLA Treasurer 3 full business days to gather the documents requested and to contact the GLA Accountants to provide an explanation of the $73,650 discrepancy brought to the Board’s attention almost a week ago on 8/8/2016, immediately after they approved the figures shown on the GLA Financial Reports dated 8/3/16.

1. The July 17th Format Document Request from Chris Williams (attached) regarding the $420 Assessment Discount given to a landowner. I’m aware of one response to it on 7/21 saying the Treasurer needed to do research on it and would follow-up with it. One month has passed and that seems sufficient for any research needed, especially as the Board of Directors had adequate documentation to discuss this Agenda Item at length during the August 8th Board Meeting a week ago.

2. A $73,650.00 discrepancy between the June 30, 2016 Accounts Receivables as published on 7/6/16 ($263, 673.29) and the June 30, 2016 Accounts Receivables ($190,023.56) as published on 8/3/16 and approved by the GLA Board of Directors – screenshots, below. There is nothing in the Treasurer’s Financial Reports showing a detailed accounting or breakdown of the GLA Accounts Receivables to allow landowners to understand how this amount decreased on the same date, from one report to the next by such a large amount: $73,650.00 – so please see my attached Formal Document Request dated 8/14/16 requesting this accounting and breakdown.

7/6/2016 Report showing June 30, 2016 Accounts Receivables of $263,673.29:



8/3/2016 Report showing June 30, 2016 Accounts Receivables of $190,023.65:



Upon closer inspection of the reports submitted by the GLA Treasurer on 7/6/16 and 8/3/16, I see these additional items I have questions on and would request answers for at the Aug 17th Finance Committee Meeting:

1. On the Balance Sheet Previous Month Comparison – BOD Mtg:

a. 7/6/16 statement shows Total Assets for 30 June 2016 to be $487, 663.68

b. 8/3/16 statement shows Total Assets for 30 June 2016 to be $415,487.49

c. This is $72,176.19 discrepancy is related to the $73,650 discrepancy in GLA Receivables, but also is accounted by a decrease in the Accounting Clearing amount for 6/30/16:

i. 7/6/16 statement shows Accounting Clearing for 6/30/16 of $6,080.77
ii. 8/3/16 statement shows Accounting Clearing for 6/30/16 of $7,554.22

2. On the Profit and Loss (Accrual Basis),

a. 7/6/16 statement shows line item 170 Finance Ch Income – Past Due Ass $18,711.23

b. 8/3/16 statement shows line item 170 Finance Ch Income – Past Due Ass $11,257.60

c. How does this amount decrease from one month to the next? Did we give a refund on Finance Charge Income – and to whom and for what reason?

3. On the Profit and Loss (Accrual Basis)

a. 7/6/16 statement for Jan – June shows Net Ordinary Income of $51,906.31

b. 8/3/16 statement for Jan – July shows Net Ordinary Income of $30,877.55

c. It looks like all the grading, gravel and road maintenance costs of the last month weren’t pulled from the Savings yet? But from Annual Assessments coming in this year?

4. On the Profit and Loss Budget Performance (Cash Basis):

a. 7/6/16 Line Item 2025a, Admin Office Supplies is $1361.65

b. 8/3/16 Line Item 2025a, Admin Office Supplies is $1639.95

c. This line item is an non-budgeted expense that has put our total for 2050, “Office Supplies”, at 207% of the budgeted amount only half way thru the year! Can we get some idea of what over $1600 has been spent on for Admin Office Supplies so far this year? Almost $300 of that in the month of July?

Debbie Blais, SG 39-D