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Post by leokeeler on May 10, 2016 10:28:38 GMT -7
I just sent the Board the letter and request below. Leo
HI,
I had heard rumors that the Board met by e-mail and voted to hold the May 16th meeting by phone. I did not believe the Board would violate the Bylaws and State law, as it pertains to our Bylaws, by holding an e-mail meeting. So I was surprised to receive the auto-email informing Landowners on the e-mail system of the change.
I ask how the Landowners not on the e-mail system were notified of the change?
The purpose of the Bylaws requiring open meetings is to enable Landowners to hear the discussions between Directors so they can understand decisions made and see how each Director voted.
I ask how each director voted on the change to a phone meeting and to receive a copy of all e-mails between Directors presenting their position on this action. This request includes e-mails that may not have been shared with all Directors through the GLA e-mail system or via private e-mails.
The Board has only responded to one of the many e-mail questions I have presented. All Landowners I have visited with inform me the Board does not respond to their requests for information.
Because of this history, I ask that the two questions I present above be answered by 5:00 PM Friday, May 13.
Thank You
Leo Keeler
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Post by Deleted on May 14, 2016 8:21:11 GMT -7
Mr Keeler, did you receive a reply by 5:00 pm? My question is do you ever receive a reply from any board member?
If this board, or any other for that matter, should resign or be impeached if they feel they do not have to answer to the landowners! How dare they ignore questions that are raised! This is giving legitimacy to all the questions being raised by landowners about transparency. Do they feel that landowners questions have no merit therefore they ignore them? We cannot condone what is going on here including such lack of respect! Discourse is what makes a community function does it not?
Thank you for this forum, otherwise I wouldn't know about what is going on in my community.
Mr Ed
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Post by leokeeler on May 15, 2016 19:30:21 GMT -7
This is not my Forum, but I am glad it is here and lots of people are reading. Here is the reply I got from the Communication Committee on Saturday at about 8PM, well after I sent in the Formal Complaint posted on this web at glastonbury.freeforums.net/thread/296/illegal-change-11-06. My the "CORRECTED" document request I sent in is below this posting Official GLA Info Account Dear Leo, As per our Bylaws, it is the job of the President to set meetings. Charlotte was following the bylaws when she changed the May 16 meeting to a conference call meeting. A meeting via conference call is still an open meeting where landowners can call in and participate, offer their comments during the two comment periods, and hear all the board’s discussions. Bylaw, Article VI F. Director’s Meetings. All business of the Board, other than confidential matters (in the discretion of the Board) shall be conducted in an open meeting. Meetings of the Board may be called at any time by the President or a quorum of Directors and may be held at any time and place upon the giving of reasonable notice. Any or all Directors may participate in a meeting by or conduct the meeting through the use of any means of communication by which all Directors participating may simultaneously hear each other during the meeting. A Director participating in a meeting by this means is considered to be present in person at the meeting. Thank you, The Communications Committee |
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Post by leokeeler on May 15, 2016 19:34:34 GMT -7
To Board of Directors To Glastonbury Landowners For Positive Change I do not believe the Communication Committee held a meeting to discuss my May 10th Document Request, so I believe I received the rejection from an unknown member of the Communications Committee. The letter states in part “We are in receipt of your document request. As per Montana law, the documents that must be given to landowners are the Balance Sheet, P & L Statement, Meeting Minutes and the list of members and their mailing addresses. Your current request is for documents that we are not required to provide.” I see my mistake in not specifically asking for the minutes of the meeting wherein Directors voted to change the May 16 meeting to a phone meeting. I had not thought the efforts to restrict Landowners access to information on Board decisions and process would be taken as far as this rejection indicates. Attached is a Document Request for the minutes of the Board meeting held between April 11th and May 10th that changed the method for conducting the May 16th Board meeting. Article VI(B) required the changes to the May 16th meeting be an act of all Board Directors, and the rejection letter specifically states the Board must provide me the minutes of that meeting. Since the meeting likely (hopefully) only addressed one issue, I hope that in fulfilling the requirements for legal board meeting minutes, the recorded minutes that are sent to me will identify the methods of communication between Directors, the concerns or issues presented by each Director, and how each voted. I doubt a Communication Committee meeting was held to discuss my document, but if there was I ask that you include those meeting minutes as well as the Board meeting minutes. For the author of the e-mail rejecting my request, State law requires keeping and making available to all Members much more than just the Balance Sheet, P&L Statement, meeting minutes and list of members. Additional items include: 1) records of all actions taken by directors without a meeting; 2) all actions taken by committees; 3) accounting records, which includes all contracts and documents used in accounting and not just the Balance sheet and P&L statement; and 4) resolutions adopted by the Board on obligations of members, i.e. resolutions for entering into each late payment contract. In addition, Bylaw VI(B)(13) require keeping records “of all assessments made, all expenditures (i.e. Check Registers) and status of each Member’s accounts, and make such records available at reasonable times to all Members.” Thank you for sending me the minutes of these meetings. Leo Keeler  |
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